Please upload all video files requiring editing, color correction, or grading, along with supporting audio assets (dialogue, music, SFX, voiceover, etc.). To ensure the highest quality results and a streamlined workflow, follow the organization and format recommendations below:

📁 Folder-Based Structure (Strongly Recommended)

Place all files inside a main project folder, clearly labeled as:

 ProjectName_Assets_Date
(Example: EverlightPromo_Assets_2025-05-25)

Within the main folder, organize assets into subfolders by media type:

• Video/
• Audio/
• References/ (e.g., FrameBank mood boards)
• Transcripts/
• CueSheets/
• Documents/ (scripts, notes, release forms, etc.)

Only upload individual files if you’re submitting one or two items. Otherwise, use folders to keep assets organized. A clear folder structure helps maintain a smooth and efficient workflow.

🎞️ Preferred Video File Types

Formats:

•  Apple ProRes 422 HQ, 
• ProRes 4444
•  DNxHD / DNxHR
•  H.264 (high bitrate), H.265 (10-bit)
•  CinemaDNG, BRAW, EXR (for VFX)

Container Types:
.mov, .mp4, .mxf, .braw, .dng, .exr

Resolution:

•  Use the native/original resolution (4K or UHD preferred)
•  Do not upscale footage

Frame Rate:

•  Use the original camera frame rate
•  Include frame rate information in the filename or metadata when possible

Camera Type and Color Profile:

•  Specify the camera model used on set (e.g., Sony FX6, RED Komodo, DJI Air 3)
•  If footage is LOG or RAW, include the camera profile (e.g., S-Log3, D-Log, C-Log, V-Log, REDLogFilm)
•  Include any sidecar LUTs if applicable
•  If not LOG or RAW, specify the color space used (e.g., Rec.709, Rec.2020, sRGB)

Sync Notes:

•  If audio was recorded separately, include a visible slate clap or audio sync marker
•  Document sync details clearly in a readme.txt or similar

🎧 Preferred Audio File Types

Formats:
WAV (24-bit, 48kHz preferred)
AIFF, FLAC
Avoid MP3 unless used strictly for reference

Types of Audio Assets:

• Dialogue tracks (isolated if possible)
• Voiceover / Narration
• Ambient / Room tone
• Sound effects (optional)
• Music (licensed or reference)

Multitrack / Submix:
If submitting multitrack audio (e.g., from a podcast, Zoom, or studio), provide individual stems
Label each file clearly:
VO_TalentA.wav, Ambience_Forest.wav, SFX_Impact01.wav

📌 Additional Recommendations

• Use consistent, descriptive file naming:
  Scene03A_MasterCam_DLog.mov, VO_MainTalent_Take2.wav
• Compress multiple assets into a .zip or RAR file when uploading
• For uploads over 50 GB, use Frame.io, Dropbox Transfer, or Google Drive

💼 AVAir Submissions (Exception)

If submitting through AVAir, separate folders are not required because the platform includes a built-in folder structure for organized asset management.

Simply assign files to the appropriate Deck card and use relevant tags to ensure everything is properly identified and accessible within the project workflow.